REGISTRATION

All participants, including speakers, need to register online, fill  the form with all requirements  and pay the participation fee. No registration is complete until full payment has been made. Before proceeding to the registration, please read carefully the content of this page, including different fees, cancellation policy, payment options and deadlines, outreach donations.

CREATE OR ACCESS TO YOUR ACCOUNT

You can access to your account also from the lateral menu, clicking on the botton My account. Once you login, go to Tickets page (from your account page or from the lateral menu) where you can choose and add to the cart your participation fee/s together with other additional fees like the Farewell Dinner or a Donation. Click on “buy now”, then choose quantity for each of them and add to your cart. You can then continue adding or deleting tickets and reviewing quantity in your Cart page. Once you’ve completed your order, proceede to check out. Then you can review and eventually change your billing address and choose the payment method. The default choice is “bank transfer”, but you can change it to “paypal” by clicking on the relative button, then click on “I’ve read and accept” the Terms & Conditions and click on “place order”.

A confirmation email will be sent automatically when you will successfully create your account. You will receive a second e-mail, summarizing your order, once placed and then a third email once we will receive the full payment, confirming your registration with the payment receipt. Together with the receipt, a fillable PDF form will be sent to you in order to specify some additional personal information and to confirm your participation in social activities such as the Opening Reception and the Wednesday afternoon tours. Please resend it once completed.

Please note that different fees and procedures are applied in order to participate as an exhibitor and to book an exhibition stand for publications and products. See the related page for further details.

For any other information please write to: info@iaml2016.org

FEES

Prices are in Euro.

 EXTENDED until 22 May 2016 
 From 23 May 2016
 IAML members 
 280,00 € 
 IAML members 
 330,00 € 
 non members 
 360,00 € 
 non members 
 410,00 € 
 Students Full congress* 
 140,00 € 
 Students Full congress*  
 170,00 € 
 Accompanying person 
 140,00 € 
 Accompanying person 
 170,00 € 
 Single day registration  
 90,00 € 
 Single day registration 
 110,00 € 
 Farewell dinner 
 90,00 € 
 Farewell dinner 
 100,00 € 
 Exhibitors 
 See Fair page 
 Exhibitors 
 See Fair page 

*Student’s status is subject to proof. You will have to send us by email or fax a copy of your Student ID or a letter from your Institution, University or Conservatoire to prove that you’re enrolled as a student to the current Academic Year (2015-2016). This discounted fee is reserved to whom is not already employed as Librarian, Archivist or any other professional role in an Institution related to IAML activities.

PAYMENT OPTIONS

Paypal / Credit cards. Please note that you do not have to register to Paypal in order to use this system. There’s an option on Paypal page that allows to pay with credit cards without being a registered client. Paypal applies to us an handling fee, depending from your Country. This service fee is calculated approximately by our payment system and it will be charged to your total amount as a “shipping fee”. Your registration will be confirmed as soon as Paypal will confirm that we received your payment. Usually this is immediate or takes less than 24 hours at least.

Bank transfer. If you will choose this option, your registration will be confirmed only when we will received your payment on our bank account. This could take more than a week. Choosing this payment option you do not have to pay the Paypal service fee indicated in the order as “shipping fee”. Please remember to pay only the Subtotal amount. Your bank, instead, could apply you an handling fee. Please make sure that your deposit covers any additional bank costs. Please remember to add the reason of payment detailed as follows.

Make payable to:
Account holder: Accademia Nazionale di Santa Cecilia
Bank: BCC – Banca di Credito Cooperativo di Roma
Branch: Agenzia 21 – Roma
Address: Piazza Nicosia, 31 – 00186 Roma
IBAN: IT27W 08327 03221 000000003617
BIC/SWIFT: ROMAITRR
Reason of payment: [Order number], [Full participant name] – IAML2016 conference

CANCELLATION AND REFUND POLICY

Any cancellation or change of your registration must be notified in writing and will be subject to the following conditions:
no refunds of registration fees will be granted for cancellation received after June 15th 2016, except in special circumstances, such as sudden illness, confirmed by an official document;
– if your cancellation request is received in writing prior to June 15th 2016, you will obtain a refund of your registration fee after the conference. A 70€ administration fee will apply to all refunds.

DEADLINES

Early registration with lower fee: online EXTENDED until 22 May 2016
Regular registration: online from 23 May 2016
Late registration: on site, at the Registration Desk, will be charged of 10 €

DETAILS

Full fee (IAML members, non-members and students) includes: conference folder, printed programme, participation in the sessions, coffee breaks, welcome reception, concerts and visits (except when extra-fees are indicated).

Single day fee includes: conference folder, printed programme, participation in the sessions and coffee breaks of the chosen day/s, eventual concerts and visits in the chosen day/s (except when extra-fees are indicated).

Accompanying person fee includes: conference folder, welcome reception, concerts and visits (except when extra-fees are indicated).

The farewell dinner, all travels, lunches and dinners, hotel accommodation, eventual extra-fees for concerts and visits and any other not mentioned expenses are not included.

Wednesday afternoon tours. Participation to one of the tours is included in the full conference participation fee or in the Wednesday’s single day fee. For each tour, there is a minimum number of participants required in order to confirm it and a maximum number of places available. Please indicate your preferences in the PDF form you will receive when you will create your Registration account and we will try to meet your wishes. You can choose three of the tours in the menu, ordered according to your preferences.

Outreach Fund: donations and travel grants. We would like to enable as many people as possible to attend the congress. Unfortunately, there are countries where colleagues are unable to obtain funding from the usual sources, and the IAML Outreach Fund on its own cannot meet the demand. These colleagues always make a great contribution to the conference, so you are invited to make a donation to help them attend. Donors are acknowledged in the official conference programme. If you are able to make a donation, however small, please add one or more “Donation” tickets to your cart, when you’re ordering your Registration fee. Thank you in advance.
If you would apply for a travel grant, please go to the related Sponsorship & Grants page to see details on requirements and procedures. The application has to be submitted no later than 31st March 2016.

Onsite first registration Desk & Congress Office. All participants and attendees need to register upon first arrival at the Registration and Information desk Office in the Santa Cecilia foyer at the Auditorium Parco della Musica (see Arrival+Info page for details). If they didn’t create an account on the online registration system they will be requested to fill a form and pay the fee, according to their participation to the congress (full congress or different days, with an extrafee).

Badges. Delegates and accompanying persons will each receive a name badge at registration and are requested to wear it for all conference activities.

Disclaimer. All those attending the IAML 2016 Rome Conference are advised to ensure that they are covered by adequate travel and health insurance before leaving home. Neither IAML nor ANSC will be held responsible for any cancellations, or unforeseen travel or health problems which may arise during the conference.